Organise a company ski trip without having to organise it yourself
Organise a company ski trip without all the legwork. You tell us who's coming and what matters to you; we put the trip together and arrange everything from transport to on-site support.
Organising a ski trip with colleagues often starts with plenty of enthusiasm. Until you start comparing hotels, working out who can ski, requesting transport quotes, dividing up rooms, finding restaurants for 30 people, and everyone suddenly turns out to have their own individual questions.
That's why we take the bulk of that work off your hands. You tell us who's coming and what matters to you. We then work out which trip fits and arrange it. Here's how that works.
- 1
30 minutes about your team
We don't start by asking which ski area you want to go to. First we want to know who's coming. In a call of no more than 30 minutes we discuss how many colleagues are joining, how much skiing experience there is, whether there are non-skiers and what kind of group you are. We also cover the preferred period, trip length, transport, hotel level, activities and budget. And we want to know why you're going in the first place: a reward after a good year, simply a few great days together, or should the trip also contribute to how people work together within the team? You don't need to write a detailed brief in advance. Half an hour of talking is enough to get us started.
- 2
We work out what fits
After the call, we don't expect you to compare three hotels or research destinations yourself. We do that. We look at which of our ski areas best suit the group and then check what's actually available in your period. We look at, among other things, hotels available for the whole group, the location relative to lifts and activities, transport, options for beginners and non-skiers, restaurants, activities, the level of comfort you're after and of course the budget. That takes a little more time than pulling a standard package from a catalogue. Expect around 2 to 3 working days.
- 3
You get a proposal
We then come back with a concrete proposal. It sets out not only what we suggest, but also why we think it fits your group. That matters, because the person organising the trip is often not the one who approves the budget. HR may be enthusiastic while management or Finance still want to know what it costs, what you get for it, why this destination and what's included. So we build the proposal so you can use it internally too. If there are two sensible options, we put them side by side: for example an ideal match and an alternative that's smarter on budget or availability.
- 4
Once approved, we arrange it
This is the point where your internal organiser should actually get less work. Depending on the trip, we arrange things like transport (coach, flights, transfers), hotel and rooms, ski passes, ski rental, ski lessons, restaurants including reservations, and activities for both skiers and colleagues who want to do something else. We put together a programme so everyone knows where to be and when, without every minute being fixed, and we handle participant communication so practical questions don't all land with one colleague. The goal is simple: the person who got the ski trip going shouldn't end up spending three months as its project manager.
- 5
We come along
Bas and Carmen don't stay behind in the Netherlands or Belgium once the group has left. We support the trip on location. That means we're also there when the weather turns, someone can't find their gear, an activity has to change or something happens with a reservation at the last minute. We can't prevent every problem. What we can do is make sure you don't have to solve it yourself.
A few things can only be done by you. We don't automatically know who's coming, who wants to share a room with whom, or which internal approvals are needed. For that we need information from you. But as soon as we have that information, we pick up the legwork. We also try to communicate with participants directly about practical matters as much as possible, so questions don't have to travel down a long chain. If we can answer a question ourselves, we do.
We can handle the practical participant communication. Before departure we need to know, for example, who's skiing, who needs equipment, who wants lessons, whether there are dietary requirements and what information participants need. We gather and organise that directly as much as possible. So you don't have to send a Teams message every few days asking everyone who still hasn't shared their ski boot size to please, really, do it today. That part can sit with us.
Something almost always changes. Someone can no longer come, a new colleague does want to join, a room allocation shifts, a participant decides they want ski lessons after all, or a supplier changes something. On a group trip that's normal. Pass the change on to us and we'll look at what's possible and what the effect on planning or cost might be. You don't have to start calling the hotel, ski school and rental company yourself.
Then we're there. We support the trip on location, so we're also around when the weather turns, someone can't find their gear, an activity has to change or something happens with a reservation at the last minute. We can't prevent every problem. What we can do is make sure you don't have to solve it yourself.
With us, a company ski trip has no fixed package price. The trips simply differ too much: a few days in Mayrhofen with a straightforward hotel is financially something very different from a luxury trip to Gstaad for a large group. That's why we discuss budget during the intake. Not to see how much we can spend at most, but mainly to avoid working for two days on a trip that sounds wonderful but would never get approved. Based on your budget, we look for the best combination of destination, accommodation, transport and programme.
In the proposal we make clear what's part of the trip. Depending on your choices, that can include transport, accommodation, breakfast, dinners, ski passes, ski rental, lessons, activities, local transport and our organisation and on-site support. If certain elements aren't included or depend on final numbers, we say so. No surprises because three necessary items were still missing at the bottom of a quote.
Once approved, we lock in the reservations. The proposal and the agreement clearly state which payment moments apply and when we need final participant numbers. Does the number of participants change after that? Then we let you know in advance what the financial consequences are, before we make any change.
Better too early than too late. For a single hotel room there's usually still something to find. For 30 colleagues you might need 15 to 20 rooms, in the same hotel and in the same period. On top of that come restaurants, transport, lessons and activities. The earlier we start, the more choice we have. That doesn't mean a trip at shorter notice is impossible. We just have to work with what's still available.
Not much. We don't need a final room allocation, participant list or flight schedule yet. For the first call, a few things are enough: an indication of the number of participants, a preferred period or possible dates, an idea of the budget, roughly what kind of trip you have in mind, and 30 minutes to tell us about your team. We work out the rest together.
You don't need to know yet whether you want Mayrhofen, Sölden, St. Anton, Kitzbühel, Zell am See-Kaprun or Gstaad. In fact, we'd rather work that out after we've spoken to you. Tell us about your team for 30 minutes. Then we get to work.
Ready to see what's possible for you?
Tell us about your team for 30 minutes. Then we get to work.
Book the Ski Trip Intake